Account and Admin Officer

JOB SUMMARY

The Account & Admin Officer is responsible for assisting in the monitoring of outstanding invoice and preparing monthly summary cash movement/petty cash report, maintaining records. He/she is also responsible for maintaining the good condition of the centralized store, keeping record of stock transfer, and inventory counting. This role combines accounting responsibilities with administrative duties to support business functions effectively.

JOB DESCRIPTION

General Account

• Ensure all financial transactions are properly recorded and documented following accounting standards and company’s policy.
• Assist in following up and keeping track of outstanding payments due from customer.
• Collaborate with internal teams to improve financial procedures and processes following the Company’s requirement.
• Assist in internal audit schedules and audit processes, as well as spot check of cash float, and petty cash.
• Assist in preparing monthly petty cash movement and reports.
• Monitor the activities of purchasing and expenditures.

 

Administration & Centralize Store Management

• Work closely with the F&B Department to track and assess food and beverage costs, assisting in the development of new menu items such as documenting and formalizing recipes, pricing adjustments, cost monitoring.
• Work with the Sky bar Team to add or update new drink items and prices in the POS system ensuring accuracy.
• Manage and maintain the storage conditions of goods received in the Centralized Store ensuring the items are being arranged and used based on a first in and first out basis (FIFO).
• Coordinate with the Purchasing Officer to ensure goods are properly, correctly received and stored.
• Coordinate with the Purchasing Officer to manage physical inventory count by respective department and update into the system.
• Work with the Purchasing Officer to review daily stock transfers, returns, and breakages reported by the respective department.
• Manage Opening and Closing inventory report by respective department and update into the system.
• Maintain clear records of all inventory’s movement.
• Inspect and keep record of all damaged items.
• Maintain proper records, and reports in both hard and soft filing following the Company’s policy.
• Perform other duties as assigned by Management/Superior.

 

JOB REQUIREMENT

Knowledge:

• Education: Bachelor’s degree in accounting, Business Administration or related field.
• Experience: At least 1 year of experience as an accountant or in a similar role.
• Knowledge: Knowledge of accounting regulation, and financial reporting standard is a plus.

 

Skills & Abilities:

• Language: Good command of English.
• Computer literacy: Proficiency in Accounting Software, Microsoft office and Email.
• Other: Reliable with ability to work well in team, under pressure and fast-paced environment.

• Strong organizational and multitasking skills.
• Good communication and problem-solving skills.
• Good attention to detail, accuracy and ability to meet deadlines.